Complaints process
If you wish to make a complaint then you can contact us and we will advise you how to do this.
Where a complaint is received, verbally or in writing, we will adhere to the following procedure.
Day 1
Complaint received - this will be handled by the Complaints Manager, a Team Manager or a specific senior member of staff at the appropriate level, who will fully investigate the details of the complaint.
On or before the end of 3 working days
On completion of our investigation if you are happy with the resolution that we have provided we will write to you to confirm this is the case. Details of how you can refer your complaint to the Financial Ombudsman Service will be included if your complaint falls under their jurisdiction, should you remain dissatisfied.
If the complaint remains unresolved we will write to you acknowledging the complaint by the end of 5 working days. We will advise you that we need time to investigate, enclose a Complaint Process Information Leaflet, and will specify when we expect to contact you again.
On or before Day 28
If we are in a position to give you our final response this will be issued in writing. Details of how you can refer your complaint to the Financial Ombudsman Service will be included if your complaint falls under their jurisdiction, should you remain dissatisfied.
If the complaint remains unresolved we will contact you in writing, explaining why and advise when the next contact will be made. We may be awaiting a response from our Client and you will be informed of this. We will also specify when we expect to contact you again.
On or before Day 56
We will issue our final response to your complaint in writing or we will write again to keep you updated, explaining why we are not in a position to send you our final response and when we expect to make contact with you again. At this stage, you will be informed that you are able to take your complaint to the Financial Ombudsman Service if your complaint falls under their jurisdiction and their contact details will be included to aid you to do this.
The Financial Ombudsman Service can be contacted using the following methods:
By telephone 0300 123 9 123
Online using their website at http://www.financial-ombudsman.org.uk
By email at This email address is being protected from spambots. You need JavaScript enabled to view it.
In writing to Financial Ombudsman Service, Exchange Tower, London, E14 9SR.
Complaints Data 2022 H2 - Period covered 1 July 2022 to 31 December 2022
We pride ourselves on the quality of our service but recognise that, on occasions, things can go wrong. If you are unhappy with any aspect of our service, then we would like to know about it. We value feedback from customers as it augments our ongoing assurance processes and provides us with data that we can analyse to identify root causes of complaints in the first place thus enabling us to take appropriate steps to prevent this recurring in the future.
Set out below are details of the volumes of complaints reported to the Financial Conduct Authority (FCA) in our last reporting period.
| Complaints per 1000 accounts | Number of complaints opened | Number of complaints closed | Closed complaints upheld by the firm* |
|---|---|---|---|
| 0.74 | 87 | 111 | 13% |
*This is where we have agreed with the customer that their complaint was justified either in whole or in part.